Personal data protection

1. By using the website of the Centre for Polish-Russian Dialogue and Understanding (the Centre) the user accepts this Privacy Policy.
2. The Centre respects the privacy of all users on its websites. It is important that each user of these websites knows what kind of data is collected and how to protect his/her privacy.
3. The websites of the Centre contain links to other websites. The Centre is not responsible for their privacy policies.
4. When a user visits the Centre’s websites, the servers automatically download and save anonymous information concerning the service user: the number of visits, the country from which the connection was made, time of the visit, computer IP address, URL address, and the Internet browser used.
5. The collected personal data mentioned in section 4 is used as resource material for administrating the Centre’s websites and is disclosed only to persons authorized to administer the server and IT network. The Centre analyses this data with the Google Analytics system and so-called cookies.
6. Cookies are small-sized text files automatically sent to the Internet user's device (computer, smartphone) by the website visited by the user. They allow the Centre to create anonymous service statistics that help the Centre develop and improve the websites.
7. Web browsers enable cookies to be stored on a user's computer or smartphone. This can be blocked by users who choose the option of rejecting cookies in their web browsers. If this is done some website functions may not work.
8. The "Add This" service can be used on the Centre’s websites. This service enables transfer of information to social networking sites. Detailed rules concerning the privacy policy of this service can be found at http://www.addthis.com/privacy.
9. The Centre when processing the personal data of users visiting the websites of the Centre complies with all relevant EU and Polish provisions on personal data protection, including Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016.
10. The personal data referred to in section 4 is processed in connection with the performance of tasks carried out in the public interest, including in connection with the statutory tasks referred to in the Act of 25 March 2011 on the Centre (The Official Journal of Laws of the Republic of Poland of 2016, item 494, as amended).
11. The personal data referred to in section 4 will be stored for the period of the functioning of the Centre.
12. Other recipients of personal data referred to in section 4 shall be entities having under Polish law the right to request access to these data: entities providing postal, payment, IT or telecommunication services, and legal and debt collection services.
13. The administrator of personal data referred to in section 4 is the Centre for Polish-Russian Dialogue and Understanding at 14/16A Jasna Street, 00-041 Warsaw: phone +48 22 295 00 30; fax +48 22 295 00 31; e-mail cprdip@cprdip.pl.
14. Data Protection Officer in the Centre is Maciej Łuczak: phone +48 502 348 833; e-mail iod@cprdip.pl.
15. In connection with the personal data referred to in section 4, the data subject is entitled to:

• • demand from the personal data controller access to the personal data, their rectification, erasure or restriction of processing and the right to object to the processing, as well as the right to data portability
  • withdraw his/her consent at any time without affecting the lawfulness of processing carried out based on consent before consent was withdrawn
  • lodge a complaint with a supervisory authority, namely the President of the Personal Data Protection Office.
  • contact the Data Protection Officer at the Centre in all matters related to the processing of personal data.

16. The disclosure of personal data referred to in section 4 is voluntary, yet necessary for the use of websites operated by the Centre.

17. Personal data of the Centre may also be collected though website users providing registration or contact forms, including their e-mail address. In such cases the user shall be provided with information that meets all legal requirements, including information on who is the administrator of such personal data, for what purpose and on what basis such personal data is collected, and information on the rights of the data subject.

18. The Centre reserves the right to change the above Privacy Policy to take into account changes in digital technology and other developments.

The Centre for Polish-Russian Dialogue and Understanding (registered address: 14/16A Jasna Street, 00-041 Warsaw) hereby presents the following information under Article 13 (1) and (2) of the Regulation (EU) 2016/679 on the protection of natural persons regarding personal data and the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (Journal of Laws of the EU L 119 of 04.05.2016, p. 1, as amended), hereinafter referred to as "GDPR", and Articles 3-5 of the Act of 10 May 2018 on the protection of personal data (Journal of Laws, item 1000, as amended):

1. The personal data controller is the Centre for Polish-Russian Dialogue and Understanding: registered address 14/16A Jasna Street, 00-041 Warsaw; phone +48 22 295 00 30; fax +48 22 295 00 31; email prdip@cprdip.pl; website www.cprdip.pl
2. The Data Protection Officer at the Centre is Maciej Łuczak (phone +48 502 348 833, e-mail iod@cprdip.pl)
3. Personal data is collected by automated means (saved as cookies) when using and logging-in to websites administered by the Centre for Polish-Russian Dialogue and Understanding . Personal data is collected from the person to whom the personal data refers, based on that person's consent including by consent implicitly expressed.
4. Personal data shall mean any information about an identified or identifiable natural person. In the case of using websites administered by the Centre for Polish-Russian Dialogue and Understanding, personal data include: name and surname, residential address, e-mail address, login, password, IP address or telephone number.
5. Personal data will be processed for

1) the use of services provided by the Centre for Polish-Russian Dialogue and Understanding and the Centre’s performance of its statutory tasks based on consent (Article 6(1) of the GDPR);

2) conducting educational and informational activities, including distributing invitations to meetings, conferences and events organised by the Centre for Polish-Russian Dialogue and Understanding, based on consent (Article 6(1) of the GDPR);

3) recruitment conducted by the Centre for Polish-Russian Dialogue and Understanding via announcements published on the websites of the Centre, based on consent (Article 6(1) of the GDPR);

4) fulfilling the legal obligations of the Centre for Polish-Russian Dialogue and Understanding based on the laws of the Republic of Poland (Article 6(1) of the GDPR);

5) to store and secure information in case of legal need to provide facts, establish, investigate or defend against claims as required for the legitimate interests of Centre for Polish-Russian Dialogue and Understanding (Article 6(1)(f) of the GDPR).

6. The recipients of personal data may be:

1) entities having the legal right in Poland to request access to these data.

2) entities providing postal, payment, IT or telecommunication, and legal and debt collection services to the Centre for Polish-Russian Dialogue and Understanding.

7. The personal data controller does not transfer personal data to a third country or international organisation except as required under international agreements or regulations arising from European Union law.
8. Personal data shall be stored:

1) under section 5(1) and (2) for the period of functioning of the Centre for Polish-Russian Dialogue and Understanding, and after this period for the time specified in administrative and archival regulations binding the Centre;

2) under section 5(3) until the recruitment process concludes, when the data is deleted;

3) under section 5(4), until the fulfilment of legal obligations by the Centre for Polish-Russian Dialogue and Understanding.

4) under section 5(5), until the facts lose legal significance, or until the lapse of the limitation period against the Centre for Polish-Russian Dialogue and Understanding for processing personal data

9. The data subject is entitled to:

1) demand from the personal data controller access to personal data and its rectification, erasure or restriction of processing and to object to its processing and data portability.

2) lodge a complaint with a supervisory authority as defined by the GDPR (eg the President of the Personal Data Protection Office);

3) contact the Data Protection Officer at the Centre for Polish-Russian Dialogue and Understanding in all matters related to personal data.

10. In case of personal data processing referred to in section 5 points (1-3), the data subject shall be entitled to withdraw his/her consent at any time without affecting the lawfulness of any processing carried out before consent was withdrawn
11. A condition for using websites administered by the Centre for Polish-Russian Dialogue and the Understanding is thereby expressing voluntary and unrestricted consent to the processing of personal data according to the relevant laws including the GDPR.
12. Should the websites administered by the Centre for Polish-Russian Dialogue and Understanding be used by a minor or a person without a full capacity to perform acts in law, it is necessary to express consent to the processing of personal data of this person by a parent or a statutory representative, other than a parent or legal guardian.
13. If the consent to the processing of personal data is implicitly expressed, the data subject is referred to information on personal data processing and the rights of the data subject on the Centre website /centrum,ochrona_danych_osobowych,informacja_o_przetwarzaniu_danych_osobowych.html ("Information on the processing of personal data").
14. The Centre for Polish-Russian Dialogue and Understanding does not provide for automated decision making with regard to the persons whose personal data are concerned.